Accounts Payable Representative

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The Accounts Payable Representative brings value to our customers by ensuring payables are accurately and promptly processed so that materials and services flow seamlessly from the vendor to the customer, and customers are invoiced for direct shipments.  The Accounts Payable Representative protects company assets by reviewing vendor invoices, questioning unusual items before processing for payment, and reconciling vendor statements.

  1. Review and process invoices for assigned vendors and other creditors related to inventory/product purchases, direct ship product purchases, and overhead expenses, ensuring that all invoices received by the monthly cut-off date are processed within that month.
  2. Resolve pricing and quantity discrepancies in a timely manner by working with sales, purchasing, and receiving team members by month-end if feasible.  
  3. Monitor Freshdesk for updates on outstanding matters.
  4. Reconcile statements for assigned vendors.
  5. Correspond directly with vendors to resolve outstanding statement balances in a timely manner.
  6. Review company credit card transactions and reconcile monthly statements.
  7. Maintain organized and complete files of payables and processed payments.                                                   
  8. Perform other accounting-related tasks and projects as assigned by the Supervisor.              
  9. Remain current on all required training as mandated by Gordon Electric Supply.


Job Competencies

  • Communication is always professional and polite.
  • Demonstrate the ability to plan, organize, and effectively manage multiple priorities.
  • Ability to work under intermittently heavy pressure.
  • Experience with office equipment including computers, multi-line phones, fax machines, and photocopiers required.

Education, Experience, Credentials

  • High School diploma or GED equivalent required.
  • 1-2 years of accounting experience preferred.
  • Very comfortable with Microsoft Suite products, specifically Excel.
  • Valid driver’s license required.