Accounts Payable Supervisor / Staff Accountant

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POSITION OVERVIEW
Oversee an A/P team of three, improving procedures and efficiencies, and prepare the bi-weekly payroll for external processing. This position is the primary escalation point of contact that will help resolve issues related to payroll and accounts payable. It requires close coordination with other members of the accounting department, as well as other cross-functional groups including human resources, sales, and purchasing. This position reports to the Controller. It allows for a high level of autonomy, as appropriate. This position is very valuable to the Gordon Electric Supply company as it directly impacts the organization's financial stability and reputation.

The successful candidate is someone who has experience holding a team accountable. Attention to detail, strong communication skills, timeliness, and accuracy are critical. It is a fast-paced position that requires proficient task-switching. If this sounds like you, keep reading!

DUTIES
Accounts Payable Responsibilities
• Monitor the Accounts Payable function ensuring accuracy, timeliness, and control
• Oversee the processing of all vendor invoices relating to overhead and inventory purchases and act as an escalation resource for vendor invoice processing
• Supervise Accounts Payable staff members through mentoring, guiding and training
• Preparing and suggesting performance reviews, disciplines and personal development plans to the Controller as needed
• Maintain accountability for checks and electronic payments
• Perform functions and provide reporting for month-end AP and payroll
• Set up and maintain accurate and complete vendor records

Payroll Responsibilities
• Administer paychecks, deduction summaries and earnings statements
• Administer hours worked, wage amounts and other data about each employee into a payroll service system for all locations on a biweekly schedule ensuring timeliness and accuracy
• Review the accuracy of timesheets submitted by each company department every week and contact supervisors or individual employees when there is a discrepancy
• Set up and manage the information in the payroll system for new employees, employee taxes, exemptions, transfers, firings and resignations as details change
• Oversee the tracking and accuracy of reported PTO and other absences

QUALIFICATIONS
• Associate’s Degree in Business w/a concentration in Accounting required
• 2-3 years’ experience in Accounts Payable with at least 2 of those years in a supervisory role required
• Thorough knowledge of inventory accounting and its related areas of sales, purchasing and receiving
• 3-5 years’ payroll administration experience required
• Intermediate to advanced Microsoft Office Suite skills required, especially strong in Excel
• Valid driver’s license required

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